Join the Team
Why Aespīre?
Changing the way way we live and work
At Aespīre, we love what we do and we do what we love. We believe an ever-evolving, high-performance, world-class team is critical to our success. We hold ourselves to high standards and seek team members who expect excellence in themselves and those around them. We want individuals with an entrepreneurial spirit who welcome the opportunity to navigate the powerful global forces that are changing the way we live and work. If this sounds like you, send us your resumé to let us know what you have accomplished. We are looking for the best and brightest to join our team. Aespīre is an equal opportunity employer.
Please send your resume to info@aespireglobal.com and we will keep you in mind for future opportunities.
Description
The Meeting Coordinator & Event Marketing Specialist will directly support the Managing Director by coordinating various aspects of meetings and events. The ability to work independently, communicate effectively, and work in a professional manner with high-profile clientele is critical to success. This position also plays an important role in the day-to-day operations and marketing of the business. The ideal candidate will have a creative mind, excellent written and verbal skills, a knack for organization and process development, a fearless nature with regards to IT and software systems, and experience with social media, graphics, and basic web design.
Responsibilities
Meeting/Event Coordination:
• Basic meeting logistics and event specifications preparation
• Sourcing – research of potential venues and suppliers
• Rooming list management
• Transportation manifest management
• Computer-aided event design and seating assignments
• Scheduling – travel / meeting invitations / appointment scheduling
• Coordinating print materials – menus, place cards, name tents, badges, etc.
• E-invitation and event registration website management
Marketing and Administration:
• Active involvement in the growth of the company via participation in the development of systems, sales, and marketing initiatives
• Development and management of social media initiative
• Event invoicing and expense tracking
• Scheduling/managing travel itineraries
• Other functions as assigned
Qualifications
Required:
• Bachelor Degree in Business, Hotel Management, Event Management or related degree
• High degree of professionalism – will interact with C-level executives and their support teams – strong verbal and written communication skills
• Highly organized and detail-oriented
• Demonstrated presentation skills and proficiency with Office applications (with emphasis on PowerPoint, but advanced Excel skills preferred as well)
• Ability to travel occasionally (domestic and international) to support event logistics and execution
• Positive can-do attitude and strong desire to be a key contributor in a highly dedicated team
Preferred:
• Bachelor Degree in Business, Hotel Management, Event Management or related degree
• High degree of professionalism – will interact with C-level executives and their support teams – strong verbal and written communication skills
• Highly organized and detail-oriented
• Demonstrated presentation skills and proficiency with Office applications (with emphasis on PowerPoint, but advanced Excel skills preferred as well)
• Ability to travel occasionally (domestic and international) to support event logistics and execution
• Positive can-do attitude and strong desire to be a key contributor in a highly dedicated team